Transaction locks

Transaction locking prevents changes to transactions that could affect your accounts. Once locked, transactions recorded on or before the specified date cannot be edited or deleted.

 

Modules and impacts

Sales

Locking sales involves the sales orders, shipments, and invoices modules.

Sales orders
  • It is not possible to create a sales order with a date less than or equal to the lock date.
  • Closed orders with a date less than or equal to the lock date cannot be reopened.
Shipments
  • It is not possible to create a shipment with a date less than or equal to the lock date.
  • Shipments with a date less than or equal to the lock date cannot be shipped or reopened.
Invoices
  • It is not possible to create an invoice with a date less than or equal to the lock date.
  • Invoices with a date less than or equal to the lock date can no longer be edited from ALIX, but can still be edited through the Zoho Books integration.

 

Purchasing

Locking purchases involves the purchases orders, goods receipt and bills modules.

Purchases orders
  • It is not possible to create a purchase order with a date less than or equal to the lock date.
  • Closed purchase orders with a date less than or equal to the lock date cannot be reopened.
Goods receipts
  • It is not possible to create a goods receipt with a date less than or equal to the lock date.
  • Goods receipts with a date less than or equal to the lock date cannot be received or reversed.
Bills
  • It is not possible to create a bill with a date less than or equal to the lock date.
  • Bills with a date less than or equal to the lock date can no longer be edited from ALIX, but can still be edited through the Zoho Books integration.

 

Cards

Locking cards involves production, consumptions, labor and equipment time input.

Production

Consumptions

Labor and equipment time input
  • It is not possible to select a date less than or equal to the lock date.
  • Transactions with a date less than or equal to the lock date can no longer be edited.

 

Inventories

Locking inventories involves goods receipts, shipments, production and consumptions transactions.

Goods receipts

Shipments

Production

Consumptions
  • It is not possible to select a date less than or equal to the lock date.
  • Transactions with a date less than or equal to the lock date can no longer be edited.

 

Lock a module

  1. In Settings, go to the Accounting section, then Transaction locks.
  2. Click Lock for the desired module.
  3. Choose the lock date, enter the reason and then click Confirm.
  4. The module is now locked and lock information is displayed.

 

Modifier un verrou

Il est possible de modifier la date d’un verrou.

  1. In Settings, go to the Accounting section, then Transaction locks.
  2. Click Edit for the desired module.
  3. Choose the new lock date, enter the reason, and click Confirm.
  4. New lock information is displayed.

 

Déverrouiller un module

  1. In Settings, go to the Accounting section, then Transaction locks.
  2. Click Unlock for the desired module.
  3. Enter the reason and then click Confirm.
  4. The module is now unlocked.