{"id":19985,"date":"2026-04-29T15:35:20","date_gmt":"2026-04-29T19:35:20","guid":{"rendered":"https:\/\/alix.ai\/documentation\/?post_type=docs&p=19985"},"modified":"2026-04-29T15:36:59","modified_gmt":"2026-04-29T19:36:59","password":"","slug":"item-groups","status":"publish","type":"docs","link":"https:\/\/alix.ai\/documentation\/en\/doc\/items\/item-groups\/","title":{"rendered":"Item groups"},"content":{"rendered":"
\"image_print\"<\/a><\/div>

An item group allows you to define certain information once and automatically apply it to the items attached to it. Attaching an item to a group is optional: an item without a group retains all of its editable fields directly in the article record.<\/p>\n

 <\/p>\n

Fields defined by the group<\/h2>\n

The fields below are defined by the group and cannot be modified in the file of a linked item. To modify them, you must go through the group: the change will apply to all items linked to it.<\/p>\n\n\n\n\n\n\n\n\n\n\n
Type<\/strong><\/td>\nNature of the item (good, service, or custom service). Visible in the General<\/strong> tab.<\/td>\n<\/tr>\n
Inventory management type<\/strong><\/td>\nHow stock is managed. Visible in the General<\/strong> tab.<\/td>\n<\/tr>\n
Sold<\/strong><\/td>\nToggle indicating whether the item is sold. Visible in the General<\/strong> tab.<\/td>\n<\/tr>\n
Manufactured<\/strong><\/td>\nToggle indicating whether the item is manufactured. Visible in the General<\/strong> tab.<\/td>\n<\/tr>\n
Purchased<\/strong><\/td>\nToggle indicating whether the item is purchased. Visible in the General<\/strong> tab.<\/td>\n<\/tr>\n
Asset account<\/strong><\/td>\nAsset account associated with the item. Visible in the Accounting<\/strong> tab.<\/td>\n<\/tr>\n
Income account<\/strong><\/td>\nIncome account associated with the item. Visible in the Accounting<\/strong> tab.<\/td>\n<\/tr>\n
Expense account<\/strong><\/td>\nExpense account associated with the item. Visible in the Accounting<\/strong> tab.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

 <\/p>\n

Create or edit an item group<\/h2>\n

Note: <\/em><\/strong>it is not possible to modify the Type<\/strong> or Inventory management type<\/strong> of a group if items are linked to it.<\/em><\/p><\/blockquote>\n

    \n
  1. In Settings<\/strong>, go to the Items<\/strong> section, then Item groups<\/strong>.
    \n\"\"<\/li>\n
  2. Click Create item group<\/strong> in the top right, or click the desired group in the list to edit it.<\/li>\n
  3. Enter or modify the requested information. See the Fields defined by the group<\/em><\/a>\u00a0section for details on each field.
    \n\"\"<\/li>\n
  4. Click Save<\/strong> in the top right when you are done.<\/li>\n<\/ol>\n

    Link or unlink an item from a group<\/h2>\n

    Linking an item to a group is done directly in the item file. It can be modified or removed at any time.<\/p>\n

      \n
    1. In the menu on the left, choose Items<\/strong>.
      \n\"\"<\/li>\n
    2. Select the desired item.<\/li>\n
    3. In the General<\/strong> tab, select the desired group in the Group<\/strong> To unlink the item from the group, clear the field.
      \n\"\"<\/li>\n<\/ol>\n

       <\/p>\n

      Delete an item group<\/h2>\n

      Note: <\/em><\/strong>it is not possible to delete an item group if items are linked to it. First unlink the group from each affected item before deleting it.<\/em><\/p><\/blockquote>\n

        \n
      1. In Settings<\/strong>, go to the Items<\/strong> section, then Item groups<\/strong>.<\/li>\n
      2. Click the desired group in the list.<\/li>\n
      3. Click More actions -> Delete<\/strong> in the top right.
        \n\"\"<\/li>\n
      4. Confirm the deletion.<\/li>\n<\/ol>\n","protected":false},"excerpt":{"rendered":"

        An item group allows you to define certain information once and automatically apply it to the items attached to it. […]<\/p>\n","protected":false},"author":6,"featured_media":0,"comment_status":"open","ping_status":"closed","template":"","meta":{"site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","theme-transparent-header-meta":"default","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"set","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}}},"doc_category":[430],"doc_tag":[],"year_month":"2026-04","word_count":405,"total_views":0,"reactions":{"happy":0,"normal":0,"sad":0},"author_info":{"name":"Genevi\u00e8ve Lamarche","author_nicename":"glamarche","author_url":"https:\/\/alix.ai\/documentation\/author\/glamarche\/"},"doc_category_info":[{"term_name":"Items","term_url":"https:\/\/alix.ai\/documentation\/en\/docs-category\/items\/"}],"doc_tag_info":[],"_links":{"self":[{"href":"https:\/\/alix.ai\/documentation\/wp-json\/wp\/v2\/docs\/19985"}],"collection":[{"href":"https:\/\/alix.ai\/documentation\/wp-json\/wp\/v2\/docs"}],"about":[{"href":"https:\/\/alix.ai\/documentation\/wp-json\/wp\/v2\/types\/docs"}],"author":[{"embeddable":true,"href":"https:\/\/alix.ai\/documentation\/wp-json\/wp\/v2\/users\/6"}],"replies":[{"embeddable":true,"href":"https:\/\/alix.ai\/documentation\/wp-json\/wp\/v2\/comments?post=19985"}],"version-history":[{"count":2,"href":"https:\/\/alix.ai\/documentation\/wp-json\/wp\/v2\/docs\/19985\/revisions"}],"predecessor-version":[{"id":19993,"href":"https:\/\/alix.ai\/documentation\/wp-json\/wp\/v2\/docs\/19985\/revisions\/19993"}],"wp:attachment":[{"href":"https:\/\/alix.ai\/documentation\/wp-json\/wp\/v2\/media?parent=19985"}],"wp:term":[{"taxonomy":"doc_category","embeddable":true,"href":"https:\/\/alix.ai\/documentation\/wp-json\/wp\/v2\/doc_category?post=19985"},{"taxonomy":"doc_tag","embeddable":true,"href":"https:\/\/alix.ai\/documentation\/wp-json\/wp\/v2\/doc_tag?post=19985"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}